CFChooseField
Office and Administration

Executive Secretaries and Executive Administrative Assistants

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Visual summary of pay, outlook, skills, interests, and preparation for Executive Secretaries and Executive Administrative Assistants
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Median pay

$74,260
Median annual pay for Executive Secretaries and Executive Administrative Assistants.
U.S. Bureau of Labor Statistics · 2024
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10-year growth

-1.6%
Projected employment growth from 2024 to 2034.
U.S. Bureau of Labor Statistics · 2024–2034 projections
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Annual openings

50,000
Projected annual openings, including growth and replacement demand.
U.S. Bureau of Labor Statistics · 2024–2034 projections
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Employment

502,800
Estimated U.S. employment for Executive Secretaries and Executive Administrative Assistants in 2024.
U.S. Bureau of Labor Statistics · 2024
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Jobs added or lost

-7,900
Projected numeric employment change from 2024 to 2034.
U.S. Bureau of Labor Statistics · 2024–2034 projections
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Entry preparation

High school diploma or equivalent
Typical additional preparation: Less than 5 years of related work experience.
U.S. Bureau of Labor Statistics · 2024 profile
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O*NET occupation profile

What the work involves

Strongest O*NET signals first.

Essential skills

  1. 1Active Listening
  2. 2Reading Comprehension
  3. 3Speaking
  4. 4Writing
  5. 5Critical Thinking
  6. 6Active Learning

Knowledge areas

  1. 1Administrative
  2. 2English Language
  3. 3Customer and Personal Service
  4. 4Computers and Electronics
  5. 5Administration and Management
  6. 6Personnel and Human Resources

Abilities

  1. 1Oral Comprehension
  2. 2Oral Expression
  3. 3Speech Recognition
  4. 4Written Comprehension
  5. 5Written Expression
  6. 6Near Vision

Career interests

  1. 1Conventional
  2. 2Enterprising
  3. 3Social
  4. 4Investigative
  5. 5Artistic
  6. 6Realistic

Work styles

  1. 1Dependability
  2. 2Attention to Detail
  3. 3Cooperation
  4. 4Social Orientation
  5. 5Integrity
  6. 6Self-Control

Work activities

  1. 1Communicating with Supervisors, Peers, or Subordinates
  2. 2Establishing and Maintaining Interpersonal Relationships
  3. 3Getting Information
  4. 4Organizing, Planning, and Prioritizing Work
  5. 5Communicating with People Outside the Organization
  6. 6Performing Administrative Activities

Work context

  1. 1Telephone Conversations
  2. 2E-Mail
  3. 3Contact With Others
  4. 4Determine Tasks, Priorities and Goals
  5. 5Face-to-Face Discussions with Individuals and Within Teams
  6. 6Work With or Contribute to a Work Group or Team

Representative tasks

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Greet visitors and determine whether they should be given access to specific individuals.

Software and tools

Zoom · in demandMicrosoft Excel · in demandMicrosoft Office software · in demandMicrosoft Outlook · in demandMicrosoft PowerPoint · in demandGoogle Workspace software · in demandMicrosoft SharePoint · in demandSAP Concur · in demandMicrosoft Word · in demandMicrosoft Visio · hot technologyMicrosoft Team Foundation Server · hot technologyOracle PeopleSoft · hot technology

Sources

BLS provides national pay, employment, and projections. O*NET provides skills, interests, preparation, tasks, work context, and tools.

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